Privacy Policy

Privacy policy

A privacy policy is a statement of how and why your company / website collects Personally Identifiable Information (PII), what it does with it, what choices the consumer has about how it is used, whether the consumer can access the information, and what you do to assure that the information is secure.

Other privacy concerns that a privacy policy should address are the use of cookies and/or web bugs, if any.

For a more detailed explanation on what a privacy policy is and possible legalities requiring you to have a privacy policy on your website, please refer to this Wikipedia article

For help in creating your own privacy policy, the OECD: Information security and privacy has some good advice as well as a free, online Privacy Statement Generator.

Other references:

• Federal Trade Commission
  • Sharing Information: A Day in Your Life

    Video: FLV | MOV | WMV

  • Privacy and Security
  • Protecting Consumer Privacy in an Era of Rapid Change (March 2012):

    Press release | PDF

  • Evolution of a Prototype Financial Privacy Notice - February 2006

    PDF

• Network Advertising Initiative
• EFF - Best Practices for Online Service Providers
• BBB Security & Privacy - Made Simpler

  SecurityPrivacyMadeSimpler.pdf

Free privacy policy generator

• GeneratePrivacyPolicy.com

You may create professional privacy policies with our user friendly tools. Privacy policy agreements are tailored specifically for your website, your business and your requirements.

Cookie policy

A cookie policy is usually part of the privacy policy. It's addressed within it's own section (normally a paragraph) which states what type of cookies are used: session, or persistent.

Your site should offer as few cookies as possible, preferably none. The more widgets, advertising, and other third-party intervention causes your site to drop more cookies on to your visitors computers. When you do use scripts, or browser bars, or social networking link "buttons", etc you should address these in your cookie policy and offer explicit links to the other privacy policies available on these outside sources.

When using third-party advertising such as Google or DoublClick, reference their usage and include the appropriate links. Google is just one example of many advertising sites.

• DoubleClick cookies
• Google Adsense
• Google Advertising and Privacy

Tracking

A cookie policy should also mention whether the site uses any third-party trackers: Google Analytics and Quantserve are two popular ones. Tracking may also be done by using web beacons (web bug, tracking bug, tracking pixel, pixel tag, 1×1 gif, clear gif) This should be explicitly mentioned in your privacy policy if your site uses this technology.

• Google Analytics Terms of Service

7. Privacy.

You will not (and will not allow any third party to) use the Service to track, collect or upload any data that personally identifies an individual (such as a name, email address or billing information), or other data which can be reasonably linked to such information by Google. You will have and abide by an appropriate Privacy Policy and will comply with all applicable laws and regulations relating to the collection of information from Visitors. You must post a Privacy Policy and that Privacy Policy must provide notice of Your use of cookies that are used to collect traffic data, and You must not circumvent any privacy features (e.g., an opt-out) that are part of the Service.

Local shared object (LSO)

local shared object (LSO) are also referred to as "zombie" or "super" cookies. They are part of Adobe Flash. Quoting from Adobe:

Local shared objects, sometimes referred to as "Flash cookies," are data files that can be created on your computer by the sites you visit. Shared objects are most often used to enhance your web-browsing experience. A website can write a cookie on your computer, and the next time you visit it will load that cookie and its information in a way that provides a more customized experience. For example, you may have asked a site to remember your login name. That information is stored in the cookie and retrieved on your next visit so that the website displays your name in the login field on the site.

The interesting thing about LSO's are that when you delete your cookie cache, the LSO is able to rewrite the cookie. This causes the LSO to be used not only for tracking, but for spyware as well. The only time your site should use Adobe Flash LSO's are when you have created Flash files (.SWF / .FLV) to share with your visitors and these local stored objects should not be abused with the intent on spying upon your site visitors.

A little more information may be found on: local shared object

COPPA

Children's Online Privacy Protection Act.

For sites hosted within the USA, or on US servers (when whois registration is private), it is required to adhere to COPPA and if so, it should also be referenced within your site's privacy policy.

Websites that are collecting information from children under the age of thirteen are required to comply with Federal Trade Commission ( FTC ) Children's Online Privacy Protection Act (COPPA).

International scope

COPPA is United States law, however, the Federal Trade Commission has made it clear that the requirements of COPPA will apply to foreign-operated web sites [operators] if such sites "are directed to children in the U.S. or knowingly collect information from children in the U.S re: FTC Privacy Initiatives

• COPPA - Children's Online Privacy Protection Act : http://www.coppa.org/

revised 01 July 2013: http://www.ftc.gov/opa/2013/07/coppa.shtm

modifications December 2012 : http://www.ftc.gov/opa/2012/12/coppa.shtm

• Bureau of Consumer Protection - FTC : http://www.business.ftc.gov/privacy-and-security/childrens-privacy
• The Children's Online Privacy Protection Act : http://www.ftc.gov/privacy/privacyinitiatives/childrens.html
• COPPA FAQ's : http://www.ftc.gov/privacy/coppafaqs.shtm
• Wikipedia article

P3P

Platform for Privacy Preferences (P3P) : http://www.w3.org/P3P/

standards developed by the World Wide Web Consortium

How to

There is a How_To_Privacy_Policy that offers help in creating your own privacy policy.

WOT Forum

A few articles of interest:

• Privacy Lawsuit Targets Net Giants Over ‘Zombie’ Cookies
• Browser Fingerprints Threaten Privacy
• A Primer on Information Theory and Privacy
• Flash Cookies and Privacy

see also: Personally Identifiable Information (PII)